Booking a group ski holiday can be a thankless and stressful task. However, by following a few simple steps, the job can become a lot easier.
The main reason why booking a group ski holidays can be difficult comes down to the dynamics of the group in question. It is very rare to find a large group of skiers who are all at the same level, who all have the same wants, who all have the same budget, or even who all get on with one another! The bigger the group, the more likely it will be pulling in different directions. This leaves the organiser in a difficult position trying to meet the wide and varied demands of lots of different people. Rather than being thanked for organising the ski holiday, the poor person who volunteered often finds themselves being criticised for not booking a certain ski resort, or a certain type of ski accommodation.
So how do you overcome such problems?
Firstly, throw the discussion back to the members of the group. Find out if anyone has any suggestions about where to go, the type of accommodation required, and any special requests people may have. If people don't put forward ideas at this early stage, you can remind them of this if they become critical of your work at a later date.
Secondly, find out everyone's budget. Usually, you have to tailor the holiday to the lowest budget. However, if one person's budget is significantly less than everyone else's, it might be wise to be diplomatic and suggest they can't afford to come on this particular holiday.
Thirdly, it is always useful to Google "Group Ski Holidays", because there are a lot of companies out there which are geared up to organising big groups of people, and this can ease the pressure on the organiser. Also, a lot of these companies offer incentives to group leaders such as free lift passes, so all of your hard work won't go unrewarded.
Finally, it is really important to get definite decisions out of the group. This is a lot trickier in practice than it sounds. Very often some people don't want to commit for a variety of reasons, and the whole group can end up losing out on a holiday just because one or two people can't make up their minds. You really have to be quite strict at this stage. Once you've found something suitable, email everyone and say this is what you've found, it ticks all the boxes, does anyone have any objections? If there are no objections, put a reserve on the accommodation for the maximum number of people in the group. Then tell everyone they have 24 hours to confirm and pay a deposit, otherwise their booking isn't guaranteed.
The best sort of ski accommodation for big groups is ski hotel or chalet hotel style accommodation. This is because you can make a reservation for a certain number of people, and then if others want to join the group at a later date, they can do so subject to rooms being available.
Ski holidays are meant to be fun, and don't forget to remind all the members of your group how much work you put in organising the holiday when they are going to the bar!
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